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Commodity Code Job Aid for VendorsLast Updated: June 2019Purpose: This job aid provides information about commodity codes, how they are used inMyFloridaMarketPlace (MFMP) by the State of Florida, and instructions for vendors about selecting andmanaging commodity codes.ContentsCommodity Basics . 2United Nations Standard Products and Services Code (UNSPSC) Overview. 2List of Commodity Codes in MFMP . 2UNSPSC Structure . 2Hierarchical Breakdown of UNSPSC Commodity Code Structure . 2Example of UNSPSC Commodity Code Structure . 2Commodity Codes and MFMP . 3General Information . 3Vendors . 3State of Florida Agency Customers . 3MFMP Sourcing and Vendor Bid System (VBS) Solicitation Notifications . 3Commodity Codes in VIP . 4Commodity Code Updates . 4Adding Commodity Codes During Initial Registration in VIP . 4Adding Commodity Codes After Initial Registration in VIP . 5Removing Commodity Codes in VIP . 6

Commodity BasicsA commodity is a good (product) or service that can be bought or sold. A commodity code is a standardset of numbers used to identify the products and/or services purchased.United Nations Standard Products and Services Code (UNSPSC) OverviewUNSPSC is an internationally accepted, open, and public standard hierarchical system of numbers (withdescriptions) designed to identify and list commodities by categories and classes. The State of Floridaadopted the UNSPSC standard code set in 2014. UNSPSC codes enable State of Florida agency customersto search and use a standardized set of codes for procurement activities and identify vendors to receivesolicitation notifications.List of Commodity Codes in MFMPSee the list of all codes available in MFMP on the Commodity Codes Web page.UNSPSC StructureThe UNSPSC commodity code is an eight-digit number, which breaks down into four levels of hierarchy.The commodity code and description become more specific as the level of hierarchy increases.Hierarchical Breakdown of UNSPSC Commodity Code StructureLevel Level XXX0000DescriptionLogical aggregation of families for analytical purposesCommonly recognized group of inter-related commoditycategoriesXXXXXX00 A group of commodities sharing common characteristicsXXXXXXXX A group of substitutable products or servicesExample of UNSPSC Commodity Code StructureLevel 3000000 Information and Technology Broadcasting andTelecommunications43210000 Computer Equipment and Accessories43211500 Computers43211515 Computer workstationCommodity Code Job Aid for Vendors 2

Commodity Codes and MFMPGeneral InformationMFMP uses commodity codes to categorize products and services. While commodity codes at all levelsexist in MFMP, vendors must select commodity codes at the Class or Commodity levels.VendorsVendors select commodity codes at the Class or Commodity level in the Vendor Information Portal (VIP)during registration, and can update or change commodity codes at any time. See the SelectingCommodity Codes online training for a detailed explanation of the commodity code selection process.State of Florida Agency CustomersState of Florida agency customers determine the commodity codes that best represent the productand/or service they are attempting to procure. This information is used to identify the vendors invited toa competitive solicitation or eQuote event, and it is included on purchase orders in MFMP.MFMP Sourcing and Vendor Bid System (VBS) Solicitation NotificationsVBS is the application used to post competitive solicitations for the State of Florida. MFMP Sourcing isalso used to post certain solicitations from the Department of Management Services. Both systems usethe commodity codes selected by the State of Florida agency customer to notify vendors of solicitationopportunities. Vendors should select commodity codes that best represent the products and/or servicesthey offer, since that is how state agencies notify vendors of a solicitation that may be relevant to theirbusiness.Note: Firewall and email settings may prevent notifications from reaching your inbox. Search MFMPSourcing and VBS regularly for advertisements that may be of interest to you and your business, and addthe applicable commodity codes to your VIP profile. Learn more about registering to receive emailsolicitations by viewing the Updating Your Business’ Solicitation Eligibility Job Aid.Commodity Code Job Aid for Vendors 3

Commodity Codes in VIPCommodity Code UpdatesNew commodity codes are added to MFMP annually. Codes are also added when requested by the Stateof Florida. MFMP recommends vendors log into VIP regularly to confirm their commodity codesaccurately represent the products and/or services their business offers and update as necessary.Adding Commodity Codes During Initial Registration in VIPDuring the MFMP VIP registration process, you will be prompted to select commodity codes. Follow thesteps below to select commodity codes when you are creating a new registration in VIP:StepActionNotes1 Click the dropdown next to “Search CommodityCodes”2 Choose your preferred option to search forcodes3 Search for the commodity code(s) that bestmatch the products and/or services yourbusiness offers based on the search option youchose in step two4 Check the box(es) next to the desired code(s)5 Click “Add Selected Commodity Codes”Search options include: Description – keywords of the productsand/or services; Code – full eight-digit commodity codenumber; or Segment, Family or Class – less specific two-,four-, or six-digit code number.MFMP requires commodity codes to be selectedat the Class or Commodity levels of the hierarchy.MFMP recommends choosing codes at theCommodity level because it enables agencycustomers to associate your business to a specificproduct and/or service.Repeat steps three through five until all desiredcommodity codes are added.Commodity Code Job Aid for Vendors 4

Adding Commodity Codes After Initial Registration in VIPIf your business is already registered in VIP, follow the steps below to add commodity codes to your VIPaccount:StepActionNotes1Log into VIPLink: https://Vendor.MyFloridaMarketPlace.com2Select “View/Edit Commodity Codes” from the“I want to” dropdown box in the upper-rightcorner of the page3Click “Go”45Scroll to the “Add Commodity Code” sectionChoose your preferred option to search forcodes67Search for the commodity code(s) that bestmatch the products and/or services yourbusiness offers based on the search option youchose in step fiveCheck the box(es) next to the desired code(s)8Click “Add Selected Commodity Codes”Search options include: Description – keywords of the productsand/or services; Code – full eight-digit commodity codenumber; or Segment, Family or Class – less specific two-,four-, or six-digit code number.MFMP requires commodity codes to be selectedat the Class or Commodity levels of the hierarchy.MFMP recommends choosing codes at theCommodity level because it enables agencycustomers to associate your business to a specificproduct and/or service.Repeat steps seven and eight until all desiredcommodity codes are added.Commodity Code Job Aid for Vendors 5

Removing Commodity Codes in VIPFollow the steps below to remove commodity codes from your VIP account:StepActionNotes1Log into VIPLink: https://Vendor.MyFloridaMarketPlace.com2Select “View/Edit Commodity Codes” from the“I want to” dropdown box in the upper-rightcorner of the page3Click “Go”45Scroll to the “Current Commodity Codes” sectionClick the “[ ]” button to expand eachcommodity code to the most specific levelReview the code(s) selected to make sure theyaccurately describe the products and/or servicesyour business providesCheck the box next to the code you would likeMFMP recommends removing one code at aremoved from your profiletime.Click “Remove Selected Commodity Codes”Repeat steps seven and eight until all undesiredcommodity codes are removed.678Commodity Code Job Aid for Vendors 6